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Microsoft office onenote 2016 tutorial free |
Microsoft office onenote 2016 tutorial free
Communication is essential to successful projects, especially if your team is working remotely in different locations and time zones.
Meetings, decisions, tasks, and so on should be documented and shared with the team to keep everyone in the loop. Before you reach for Word, try Microsoft OneNote instead. A note-taking app, OneNote is packed with features to improve collaboration and save time! OneNote is a free digital note-taking application and productivity tool.
Use the app to take notes, record audio, capture screenshots, and so on. Although each version has slightly different functionality, syncing across devices and versions is seamless. With this version, sections appear along the top of the notebook, with pages listed on the right-hand side. This is a free, pre-installed app for Windows 10 and can also be downloaded from the Microsoft App store. Sections and pages appear on the left. Think of this application as a lightweight version of OneNote.
OneNote and OneNote for Windows can be used side-by-side on the same desktop. Open the relevant version of OneNote and click on the name of the notebook you are currently using. Name the section. If you need to rename, delete or move the section, just right-click on the section tab. Add sections to your notebook using the add button, found on the left-hand side. Name and re-name the section as needed. Whether you are using OneNote or OneNote for Windows, the process for adding a page is identical to creating a section.
With pages in place, add, move, rename, and delete pages as needed. You can also group content by creating subpages, which improves navigation. Next, enrich your content with the Insert tab. Embed files, incorporate Excel spreadsheets, add pictures, or record video and audio. These features are particularly useful for remote teams working in different time zones.
Team members can add more context to project tasks and easily share feedback with their colleagues. This is a quick way to record the context of the meeting for later reference. Quick Notes are similar to sticky notes. Use this feature to jot ideas and sort later. Clip the entire page, copy as an article, bookmark a web page, or take a screenshot of a section The note is saved to the relevant notebook for later reference. Options include project outlines, to-do lists, and meeting agendas.
Contributors can edit and update the notebook in real-time, which is a fantastic resource for distributed project teams. Here, you can set permissions edit or view , share via email or link, or share with meeting attendees. To stop sharing the content, right-click on the relevant individual. Share an entire notebook with other people and allow each invited notebook participant to view or fully edit your notes. You can control access to the content by setting an expiration date on the link or by adding a password.
If your notebook is stored in your personal OneDrive account, you can also share a static snapshot of any single page of notes. As you may have guessed by now, OneNote is a powerful productivity and collaboration tool with numerous options. Incorporating OneNote into my routine has saved time, made collaboration easier, and notably, improved how I track research and ideas.
In the next article, I will explore the benefits of OneNote for project management in more detail, including managing task lists. You must be logged in to post a comment. Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensures basic functionalities and security features of the website.
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It is mandatory to procure user consent prior to running these cookies on your website. Microsoft On Macs, to password protect a note, you can right-click on a section and select the Password Protection option.
It is also under the View tab. Copy and paste a video link as normal. OneNote pulls up the video clip automatically and displays it on the current note page. You can paste the video link anywhere on the page. Customization will make your note pages easier to view. Change the color or lines on a page by using the View tab. Rule Lines will make the note appear as a regular lined notepad. You can move the mouse to select the boxes according to the size of the table you want.
That way, you use the table and navigate around it relatively the same as in Word. When you insert the PDF as an attachment, it puts a shortcut link in the note, but if you insert a PDF printout, it will display the presentation slides large on the page. Images are inserted from the Insert tab as well. Click Picture and select whether you want to insert from a file on your computer or from online.
If inserting an image from the computer, find the image file in the window that pops up and click Open. To insert a link, press the Link button instead and type in the text you want displayed along with the URL address.
If the URL is good, the link will be active and have its own box that you can move around the page. It should look like this:. You can also insert Online Pictures. Search general topics, and it will pull up images that are free to use. Click and drag online images that you find right into your notes. The Record button on the Insert tab will start recording immediately after clicking.
You can view the time at the top and stop recording by pressing the Stop button. The recording inserts straight into the current note page. Another item on the Insert tab is Meeting Details. Click this feature to access the meeting details from Outlook. You can sign into your Microsoft Account straight from the Meeting Details feature. Find research and add the source as a citation in a note by pressing the Researcher button on the Insert tab.
Click the Math button in the Insert tab. Type an equation and then find the solution using the Math panel that pops up when the equation is selected. The Draw tab on OneNote is something you can use to draw directly on a note. Use the pens at the top or add pens using the plus button next to them.
There is also an eraser, highlighter, and shapes that you can use. Select Ink to Shape to have drawn shapes automatically transform into a perfect shape. It will clean up the notes and make them easier to see.
This extension acts as a tool that uses OneNote functions to save clips from websites to your notes. To use the extension once you have it, click the small OneNote icon on the top right corner of your browser. It should pull up a clip from the current website.
Type a small description above the clip. Use the Location drop-down menu to choose where the clip will go in your notes, and then select Clip. You can add a note to your OneNote account by sending a message from your email. Add email accounts to your OneNote by using onenote. Once you have everything set up, you can then send an email from your email straight to OneNote by putting the recipient as me onenote. Copy the link it provides, then make sure to stop sharing when you do not want that person to access the page anymore.
To print a page, use the Options button with three dots to select Print. A print preview will show up from there where you can choose the correct printer and change print settings such as orientation and color mode. You can use OneNote on most mobile devices or online. If you know your Microsoft login information, you will be able to see all of the notes you have saved. To permanently delete notes that are still in your OneNote account, you can do so by going to OneDrive, which you can find through the Microsoft website when you log in.
OneNote on Macs switches better between laptop, iPad, and an iPhone with little differences in how it looks — compared to Windows. You will need this version if you typically use a mac laptop, desktop, or tablet. On a Mac computer, you can add a notebook by pressing the down arrow by the name of your current open notebook and clicking the plus sign in the top right corner of the drop-down menu.
It will look like this:. On the View tab, change the color of paper for a note by clicking the Paper Color button on the left side of the ribbon. Choose a color, and it will apply to the current note. You will find the Paper Style button right next to where you changed the paper color, under the View tab. This changes the lines on the paper. Notes usually do not have any lines, but you can add regular notebook lines or gridlines to make the notes easier to read.
Tags are one of the benefits of using OneNote on a Mac computer. When you click one of the tags, it adds to the current text to show if it is important. You can find these tags under the View tab:. Inserting a table in OneNote on a Mac is very similar to Windows.
It is in the same location — Table on the Insert tab. The only difference is that there are more quick options in the top ribbon for inserting rows and deleting columns. To share a notebook with someone from OneNote on your Mac, click the little share button in the top right corner of the window and enter the names or email addresses of the people you want to add.
Microsoft Office offers its software in apps, as well. When you operate OneNote on an iPad, use these tips. To add a notebook on OneNote on your iPad, tap the plus by Notebook on the bottom.
Type a name and tap Create. You can add sections and pages the same way. Tap the gear symbol at the top of your OneNote window and go to Quick Notes. This will show you where your notes are automatically going. Tap anywhere on a note page to type a note. Use the font and color options at the top of the screen in the Home tab to change anything you need for notes. Use the star tag and other tags to mark important notes for better visualization. Use the Insert tab to add images, tables, and other items, the same way as you would with using OneNote on the computer.
For inserting tables, you can click Insert or Delete at the top to add rows or columns. When you insert pictures using the camera, you can select Whiteboard, Photo, or Document to adjust the color and brightness settings automatically. Make sure your cloud accounts are on.
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